Agency 6: Recreation and Arts

13 min read

The Recreation and Arts Agency is the sixth agency in the community. The agency endeavors to have participants engage in arts and recreation by facilitating access to various activities. The agency runs the stadium, as well as arts and recreational sports centers located in each of the 24 district buildings. The agency also owns external resorts, which are located in areas outside the community and are used by participants for holidays, or by those who work in mines and pastures. The agency additionally insures all community property that is controlled by various agencies.

recreation and arts

The Recreation and Arts Agency is part of the District Bureau, together with Health and Nutrition (agency 4), and Life Planning (agency 5). The bureau offers all insurance services needed in the community. The three agencies separately manage district buildings, recreation and arts facilities, education, life planning, and health.

The Recreation and Arts Agency receives funds in the form of investment from the Capital Bank Agency (agency 8), which it then uses for its operations, including providing chargeable services to participants. The agency also uses these funds to pay and down payments for any loans it may need to procure assets. From the revenues the agency generates, it is able to honor its obligations, such as loan repayments, as well as paying a return to the Capital Bank for capital invested. The agency aims to operate at a profit, while delivering quality and affordable services.

Roles of the Recreation and Arts Agency

  • Facilitating recreation and arts
  • Running external resorts
  • Community assets insurance
  • Training

Facilitating recreation and arts

The Recreation and Arts Agency aims to have every participant engage in an art or recreational activity, understanding the impact these activities have on their mental and physical well-being, as well as an opportunity to network. The agency uses its online presence to educate participants and provide them with more information on where they can go for specific activities. The agency also acts as the platform through which limited partners who offer recreational activities and art classes such as guitar trainers, gym instructors, and choreographers collaborate. This makes their services more accessible, makes their businesses viable, and presents the community with a vibrant arts and recreational scene.

The agency coordinates with the Health and Nutrition Agency, which owns district buildings so that instructors can easily lease the space they need once other activities such as offices, classes, and meetings are over. Each district building also has 2 Olympic-size swimming pools, which can be covered and turned into basketball courts, a bowling alley, or other indoor activities. 

Additionally, each of the apartment buildings has a rooftop that is fitted with tennis courts, that can also be adjusted for other exercises, such as yoga, and music classes, among others The agency works with village presidencies for human relations which handle these spaces, so that they can be optimized for recreation and arts.

The Recreation and Arts Agency also develops and manages the community’s stadium, with loans from the Commercial Bank Agency (agency 9), with down payments coming from capital investments by the Capital Bank Agency (agency 8). Besides hosting major sporting events, the stadium also has facilities for arts and recreation. The stadium will therefore handle major concerts, inter-community sports competitions such as soccer or football leagues, and festivals. The stadium offers participants the opportunity for more diverse interaction and exposure.

Running external resorts

The community’s lifestyle allows participants to take regular vacations. The Recreation and Arts Agency provides external resorts that participants can use for these vacations. Resorts are located beyond the community’s cropland, usually in the hinterlands that are further afield from the community. Participants can opt to visit other communities, meaning that the resorts are not only for a community’s participants.

The Recreation and Arts Agency builds and runs these resorts. The agency leases the resorts to businesses that work as hosts. Participants are encouraged to take regular vacations and to rate the resorts after their stay. The ratings help other participants, and motivate hosts to put the resorts in top shape. Loss-making due to the failure to attract clients may see the host lose their lease.

As with other assets developed by the Recreation and Arts Agency, the Commercial Bank Agency provides the required funds in the form of loans, with the agency using capital investments by the Capital Bank to put up the down payment.

Community assets insurance

The Recreation and Arts Agency provides community agencies with insurance services for the assets they handle. The community’s assets are, as much as possible, designed to withstand normal risks, especially natural calamities and normal business disruptors. The Recreation and Arts Agency provides insurance services that indemnify agencies in the event of a loss, while also protecting them from devastating disruptions in the services they offer participants.

Agencies pay a weekly premium for insurance services. Premiums are determined in conjunction with a risk assessment undertaken by the Risk Management and Underwriting Agency. The agency invests premiums with the Capital Bank, from which it receives an annuity that it uses to improve services, and significantly drive down the cost of insurance services. The Capital Bank, which originally invests capital in the agencies, also receives better returns, thereby enabling it to pay limited partners a better return on their investment.

Training

The Recreation and Arts Agency runs extensive training with instructors and other businesses that offer recreation and arts within the community. The agency focuses on enabling these businesses to compete favorably and survive. The agency also verifies their skills, to see whether they fit to work in their desired profession, or what help they need to enable them to offer quality services to their clients.

Recreation and arts

Participants are also trained so that they can be motivated to take classes and recreational activities. The agency champions these exercises with social, health, and economic benefits to participants and the community. All training is performed virtually through the agency’s automated system. However, contractors can sometimes step in to offer training when needed.

How the agency works

Background on presidencies

Every presidency in the community presidency is a four-member entity whose members serve and represent one of the four major demographics: married men (A), married women (B), single women (C), and single men (D).

These four major demographics are evenly split in ordinary society, with each group accounting for between 23 and 27% of the population, and with regular fluctuations as people’s status changes. The community appreciates that discrimination across all social categories happens based on marital status, other social categorizations notwithstanding; married men are likelier to dominate other demographics, especially single men and single women. Married women are also likelier to have better outcomes in careers and leadership than single women.

The community’s infrastructure promotes equal access to economic and social resources and opportunities. The composition of the community as a whole and those who serve it in the community public service is closely monitored to prevent numerical domination, which can lead to nepotism or unequal access.

Besides marital status, the recruitment to be a participant, and to serve in the public service carefully considers other social categorizations, to ensure all, regardless of race, ethnicity, religion, and sexual orientation, are well represented in the community as they are in the society in which a community operates. These considerations inform the constitution of the community public service as well.

Executive presidency, bureau board, and demographic presidencies

The Recreation and Arts Agency is served by an executive presidency which is responsible for shaping, monitoring, and adjusting the agency’s overall strategy and policies. The presidency also facilitates the setting up of the agency’s automated system and adjusts it as necessary to better achieve its goals.

As part of the District Bureau, the executive presidency forms a bureau board with executive presidencies serving the Health & Nutrition and Life Planning agencies. The board acts as a check and monitoring tool for individual presidents and agencies, especially when decisions have far-reaching implications for the community.

Within the bureau board, three presidents from the same demographic form a demographic presidency. There are four such presidencies in the bureau. The demographic presidency works on matters of common interest to a demographic, that cut across the three agencies. The demographic presidency also plays an important role in the mentorship and training of new presidents.

Demographic presidency ADemographic presidency BDemographic presidency CDemographic presidency D
Executive presidency, Health and Nutrition (4)4A4B4C4D
Executive presidency, Life Planning (5)5A5B5C5D
Executive presidency, Recreation and Arts (6)6A6B6C6D

District presidencies

Each of the 24 districts is served by three district presidencies. Each presidency in a district serves a specific agency in the District Bureau, such that there is a district presidency for Health and Nutrition, Life Planning, and Recreation and Arts. These district presidencies act as their agency’s operational presidencies. In this capacity, they implement the agency’s policies and strategies, as set by the executive presidency. They also report back to the executive presidency on issues that they deem need to be changed in the agency’s operations.

The three district presidencies that serve a district, each comprised of four presidents, come together to form a district board. The district board helps individual presidents in decision-making that impacts the whole district, mentorship, and orientation of incoming presidents. Three presidents on the board who serve the same demographic also form a demographic presidency. This is better illustrated in the table below, showing an example of District 1.

Married men (A)Married women (B)Single women (C)Single men (D)
District presidency, Health and Nutrition 1(4)A1(4)B1(4)C1(4)D
District presidency, Life Planning1(5)A1(5)B1(5)C1(5)D
District Presidency, Recreation, and Arts1(6)A1(6)B1(6)C1(6)D

Where: 1 – district number

  • – agency served

A – demographic group

Limited partners and branch presidencies

Limited partners and dependents

A limited partner is the basic unit in the community. A limited person, usually above 18 years old, but sometimes as young as 16, has been admitted into the community and has invested $20,000 as partnership interest, for which they earn a return. This is regarded as one unit of partnership interest.

Over time, a limited partner can add more units of partnership interest, as their business prospers. The more partnership interest units a limited partner has, the more the return they receive from the agency.

 A dependent is a minor, or a person living with a disability, under the care of a limited partner. In some instances, a dependent may be a fit adult, who for various reasons is supported by community agencies, and assigned by contract to a limited partner.  Limited partners are responsible for any legal agreements that their dependents enter into, either with community agencies or other participants.

Together, limited partners and dependents are referred to as participants. Participants who are dependents, because they are still minors, can start a business when they reach 12 years of age. This allows them to save up and invest $20,000 into the community by their 18th birthday, and possibly as early as 16.

Limited partners and their dependents reside in apartments (village buildings). Each apartment has 4 floors, with each floor containing 16 apartments. Each floor has floor has 7 – 12 limited partners, with each limited partner having 1 – 3 dependents. Each floor therefore has around 25 residents. With four floors, each building has approximately 100 residents. An apartment building also forms a branch.

Group councils and branch presidencies

 Of the approximately 100 residents in a branch, around 40 of them are limited partners. Each group has around 10 limited partners and forms a group council. A group council is diverse, containing different social groups that are reflective of the society within which a community operates.

Additionally, a group contains members of the four main demographics: married men (A), married women (B), single women (C), and single men (D). The council meets at least quarterly and provides limited partners with a platform to interact and discuss common interest matters to their demographic within their branch. One of the members of the group council serves the group as a captain.

Four captains who serve the four groups in an apartment building (branch) form a branch presidency. A branch presidency’s membership is drawn from the four main demographics, for the purposes of representation.

Captains are responsible for recruiting limited partners into the community through their council and by extension, branch. A captain does not recruit limited partners only from their demographic. Instead, they work to ensure that their recruits are diverse, considering social categorizations, gender, and social status, in addition to demographic groups.

Captains work in concert with their fellow captains in the branch presidency, and other presidencies in a village and district to ensure that the district is as diverse as possible. They are guided by present data on how diverse their district, village, and branch are, and what needs to be focused on to improve. They are also guided by community bylaws, which expressly require diversity as shown by demographic data about a population from which the community intends to recruit limited partners.

The captain serves as a service extension of the Human Relations Agency, though they also act as an interface between participants and other community agencies. For agencies that do not have operational presidencies, such as agencies in the Economic and Public Administration Bureaus, captains come in handy in helping participants navigate the agency’s automated system and other relevant tools used by the agency to deliver services.

10 branches form a village. Each of the branch presidencies also belongs to a specific branch board. Branch boards provide an additional check and balance for captains and branch presidencies. Branches are numbered based on the village’s hub, in the direction of the breezeway one-way traffic direction.

Branch numbering
Numbering system for branches

A hub is formed at the intersection of breezeways between villages. Hub buildings are used for a range of commercial activities that need to be closer to residential areas, such as daycare centers, grocery stores, and emergency centers, among others.

A branch’s number determines with whom its presidency will form a branch board. Branch presidencies 1, 2, and 3 form one branch board, as do 4, 5, and 6, and 7, 8, and 9.

Four villages make a district. The last branch presidency in each village in the community (branch presidency 10) combines with three others in their district or cluster of 3 districts to form additional branch boards. The last branch presidencies in villages 1, 2, and 3 in each district make a board. The last branch presidencies in village 4 of each of the 3 districts in a cluster also form a board.

This can be illustrated as follows:

Branch presidencies and boards

Besides belonging to a branch presidency and a board, every captain belongs to a demographic presidency of 3. A demographic presidency is made up of 3 captains within a board, and who serve the same demographic. The demographic presidency mainly serves an advisory function, safeguarding issues common to the particular demographic, and helping in mentorship and support for incoming captains.

The automated system is designed to help participants with all the help they need in matters related to various agencies. However, should they run into problems, captains assist them in navigating the system, or direct them to relevant contractors who help them at a fee.

Automated system

For most of its duties, especially those that involve interaction with participants, the Recreation and Arts Agency is assisted by an automated system. The automated system helps the agency in training participants and business owners whom it deals with.

The agency also uses this system to vet and accredit businesses offering recreation and arts services to participants, to ensure they fit the bill for what the agency is looking for. The system is an essential tool for the system as it aims to facilitate interaction between businesses relevant to its responsibilities. The agency additionally deploys the system in running its insurance service and managing other revenue collection tasks.

Contractors

The Recreation and Arts Agency relies on contractors for a significant part of its activities. Contractors are hired by the agency to develop the stadium. The agency also hires contractors to set up and maintain its automated system. Contractors help put together training modules that the agency uses to train businesses and participants.

While the executive presidency is responsible for drawing up strategies and operating guidelines, it delegates much of the work to contractors who are experts in specific fields, such as assets insurance, recreation and arts, and resort management.  

Inter-agency cooperation

The 24 community agencies form three columns of 8 agencies each. There is loose collaboration between the agencies in a column. The Recreation and Arts Agency is part of the third column.

The Recreation and Arts Agency collaborates with the Business Operations Agency (agency 3) so that businesses offering recreation and arts services can be provided with the equipment necessary to run their businesses, as well as factoring services. The Commercial Bank Agency (agency 9) provides the loans needed by the agency to develop its assets and is the agency’s banker.

External resorts are constructed and run with assistance from the QHSE Agency (agency 18). The collaboration aims to ensure the resorts consider their environmental impact and take steps to mitigate it.

The 24 agencies are organized in rows and columns. Beyond working in their bureau (row), agencies also interact extensively within their column. An overview with links to the 12 agencies in the Human and Financial Capital Department is here, and an overview with links to the 12 agencies in the Process and Property Department is here. A more detailed version of this graphic with some historic background is posted here.

Presidencies’ offices, meetings, and quarterly conferences

Offices

The Recreation and Arts Agency’s executive presidency has offices in District Building 6’s first floor, on the western side. Facing them on the eastern side are the offices for trustee presidency and Regulatory Bureau’s operational presidency serving the agency and District 6.

Trustees and the regulatory operational presidencies alternate their offices. Trustees have the offices in building 6 on Mondays and Wednesdays, while the operational presidencies use the offices on Tuesdays and Thursdays, as shown in this timetable:

Building 6/ Recreation and ArtsBuilding 18/ QHSE
MondayTrustee presidencyRegulatory Bureau Operational presidency
TuesdayRegulatory Bureau Operational presidencyTrustee presidency
WednesdayTrustee presidencyRegulatory Bureau Operational presidency
ThursdayRegulatory Bureau Operational presidencyTrustee presidency

The first floor’s layout is as follows, including other public servants who serve District 6.

District building offices

Working hours and meetings

All community public servants work from Monday to Thursday, from 8:00 to 8:45 in the morning. The Recreation and Arts Agency’s executive presidency uses this time to interact with other public servants and in some instances, contractors. On Thursday, each presidency (four presidents serving A, B, C, and D) meets for a 45-minute meeting from 9:00 to 9:45 in the morning.

On the last Friday of each quarter, between 9:00 AM and 12:00 PM, each demographic presidency meets. The three-member presidency discusses common bureau matters that are of interest to the demographic they serve. On Saturday, again between 9:00 AM and 12:00 PM, the whole board meets, where the presidents present their input from the previous day’s demographic presidency meeting, and prepare for the quarterly conference. The aim is to have a cohesive presentation during the quarterly conference but tailored to specific demographic interests.

Quarterly conferences

Quarterly conferences are held on the last Sunday of each quarter, from 9:00 AM to 3:00 PM, with a lunch break in between. During quarterly conferences, each demographic presidency sits together in the same row.

Quarterly conferences are held in District Buildings 5 and 17. Each building has a lower and higher assembly court. The different demographic groups use the assembly courts as follows:

BuildingAssembly courtDemographic
5Lower courtMarried men (A)
5Higher courtMarried Women (B)
17Lower courtSingle women (C)
17Higher courtSingle men (D)

Branch presidencies do not attend quarterly conferences. Instead, they follow the relevant proceedings online alongside other participants.

Each of the four assembly courts has seats for 480 presidents representing the respective demographic. In the diagram below each of the 4 courts is illustrated. The ceiling of each court has an elliptical arch that enables executive presidents, who are the only ones who make a presentation during the conference, to speak without the need to amplify their voices. The 480 seats are easily rotatable to enable presidents to face whoever is speaking.

Assembly hall

Each of the four courts has an identical arrangement and number of seats. The exact arrangement of each court can therefore be illustrated using one court, in this case, building 5’s lower court that is used by married men (A).

Assembly hall
Assembly hall for demographic presidencies

Within an assembly court, the 480 presidents are arranged in terms of demographic presidencies of 3. The District Bureau’s demographic presidency for married men (4A, 5A, and 6A) sits in the highlighted seats. Various district demographic presidencies also sit on the same row as indicated.

Representations of hierarchical- and matrix-type organizations.
The structure of a hierarchical-type organization is shown on the left, and that of a matrix-type organization is shown on the right.