Data & Publishing Agency: Participants’ interactions

8 min read

The Data and Publishing Agency facilitates businesses and agencies to leverage the vast amounts of data that the community has. The agency spearheads the secure handling and storage of information, and the application of advanced data analytics tools which assist in sound decision-making. Additionally, the agency serves as the community’s publisher, serving both agencies and businesses.

Data analytics

The Data and Publishing Agency is part of the Data Bureau, which also consists of the Accounting and QHSE Agencies. Besides each agency having an executive presidency, the three agencies are served by 24 operational presidencies. The operational presidencies are responsible for implementing the agencies’ policies. They also interact closely with contractors and participants for help regarding any of the three agencies’ responsibilities.


Cybersecurity is a network of operations that oversees the devices and programs that handle data, to ensure that they are not accessed by unauthorized parties. Cybersecurity is a keystone of any successful attempt to hold and use data constructively. This is especially so because much of the data that businesses use includes protected health information, intellectual property, and financial data.

The Data and Publishing Data achieves cyber security through many measures. Automated network monitoring provides a virtual, constant supervision of community networks to immediately pick up and address any irregular access. The agency may hire contractors from time to time to improve the monitoring system, including updating it, while training participants on how to identify and prevent cyberattacks.

 The agency also implements software security, ensuring that all applications that are used by participants on the gadgets they lease from Public Administration Agencies are well vetted and secured. Before an application is allowed to run on any device, it is taken through rigorous testing to ensure its safety, its ability to collect user and community information, and how it handles this information. Applications that are unable to meet this threshold are not allowed.

In a system that supports a cashless economy, and where community agencies collect enormous amounts of data, a robust approach to dealing with cyber threats is paramount. This is not only to prevent financial loss, as well as injure privacy, but also to protect the community’s reputation as a leader in cybersecurity solutions, and show that participants’ data that the community holds is secure.

Ultimately, training the users of technological gadgets is essential if cybersecurity is to be effective. The Data and Publishing Agency regularly engages participants to ensure they are capable of protecting themselves and the community from threats as they occur.

Leveraging data

The Data and Publishing Agency helps agencies and businesses to leverage the data that various entities collect. By leveraging data, businesses can identify patterns, correlations, and trends, enabling them to have better marketing and business planning strategies. They are also able to employ predictive analytics to boost productivity and operational efficiency.

With superior data analytic capabilities, the Data and Publishing Agency helps businesses to arrive at faster and better decisions and helps them to improve customer experiences, since they already know what the customer expects, and can surpass these expectations. Community Agencies that are charged with controlling the community’s economic performance use data analytics to plan measures and to gauge their efficiency once they have been implemented.

In the health sector, prompt collection and analysis of personal health information enables accurate and timely diagnosis, drastically improving health outcomes. Other areas that require advanced data analytics include security, finance, and participants’ entry process. The Data and Publication Agency enables all agencies and businesses to access and analyze relevant data for the reasons mentioned, expecting that such access and analysis will greatly power their ability to serve their clients and thrive.

The use of artificial intelligence in analyzing and leveraging data is another key area in the community’s approach to data management. Machine learning, including deep learning, is deployed to help not only analyze existing information, but to power machines so that they can be able to, as the human brain would, identify and analyze complex patterns and sounds, and in so doing, provide accurate predictions and insights.

Publishing and library services

The Data and Publishing Agency facilitates all publishing works. In this respect, publishing is making artistic expression, such as music and literature, available to the public for distribution. The agency does not handle these tasks though. It enables limited partners who have such businesses to connect with their clients and offer seamless and high-quality service, through interactions with operational presidencies, contractors, and most importantly, the agency’s automated system.

For instance, when a participant has originated a work of art, such as a piece of music, they approach the agency which has a list of recommended producers whom they approach to work with. The producer they select will walk with them through the process, after which the rights will be registered with the IP Agency, which registers all intellectual property.

Besides publishing, the agency also facilitates the provision of library services. the agency works with businesses that provide library services to establish such a facility in the storehouse, where it can ensure access to all participants. Librarians receive training from the agency and coordinate with it for the facilitation of library services. In addition, the agency closely monitors the library’s digital and physical resources to ensure they are appropriate, up-to-date, and relevant to the participants’ needs.


The Data and Publishing Agency has extensive interaction with participants as they operate their businesses and personal lives. These interactions are mostly handled by the agency’s automated system. In some instances, participants may hire contractors for help on specific elements of the agency’s roles that the automated system is unable to handle. Additionally, operational presidencies, who implement the agency’s policies, also work with participants and contractors, providing direction and mentoring. Here, we illustrate a few instances of these interactions.

Illustration 1

Jeff has joined the community after a few years of offering contracting services to a limited partner and then setting up his own business. The limited partner he was engaged by, and who introduced him to the community, deals in the manufacture of toothpaste.

Jeff, a graduate in chemical engineering, was previously attached to Procter and Gamble’s research division. Among other roles there, he would undertake scientific research and tests to come up with new kinds of toothpaste, which would then be developed and offered to the market.

As a chemical engineer with vast experience in research, and understanding the community’s principles, he embarks on producing new toothpaste varieties that will appeal to a population that treasures high-quality products and is willing to pay a premium to access them.

Preliminary market research using his friends and family reveals that more than ever before, people are keen on a toothpaste option that will not only promise heaven but will deliver as well. Current, toothpaste producers may seek to demonize other brands, insisting that, for instance, they contain excessive fluoride, or that they are not effective in preventing cavities or removing stains.

Developing a product with data

Due to his vast experience, Jeff can narrow down his potential customers’ expectations, and with a smaller range, analyze available information to better understand them. First, he uses the Data and Publishing Agency’s automated system to funnel data, which is stripped of personal information, showing how many people use different types of toothpaste, how many people have sought treatment for cavities and how to whiten their teeth, and other relevant information.

Jeff is also aware that by using search engine data, he can establish what people value most in toothpaste – the taste, health benefits, status, and cost, among other considerations. He is already well versed in these particulars that influence consumers. What remains is for him to present them with a product that will directly answer their needs.

With the agency’s advanced analytical tools, Jeff finds out that more consumers are more worried about the health benefits or negative effects of toothpaste, above other considerations that are important to him, such as taste. He now identifies the one avenue he will pursue to differentiate his product, earn a premium, and have happier customers – have a toothpaste that will have both fluoride and charcoal as ingredients.

Production and marketing strategies

Jeff engages other agencies such as the IP Agency to develop a new toothpaste variety with the attributes that he has identified. Once this is done, and the necessary patents are filled, he exercises his right to use the patent before others can be considered, and he is ready to start production.

First, Jeff identifies his target market, as people who are health conscious, want to have exemplary dental health, and are willing to pay extra for it. He uses the data at his disposal, provided by various agencies and processed by the Data and Publishing Agency, to determine the size of this market, and see whether producing the new toothpaste is viable.

He also uses the automated system’s tools to identify his competition, and in so doing, can use other marketing techniques to come up with a unique proposition for his target market.

Contractors and operational presidency

During this process, Jeff may have difficulty understanding or interpreting some of the analytics that the automated system provides. He will approach his data operational president (who serves his district), and have a brief discussion on the problem. The operational president will direct him to a list of data experts who can help. Jeff will select the one he feels is best suited to the task at hand, and engage him.

Illustration 2

Grace was introduced to the community by a family friend, Anne, who had already joined, though Grace’s parents had not joined yet. Anne, as a mentor, made a strong impression on Grace, who was still in high school, and she decided that once she completed her studies, she would work to join the community.

Once she joined college, she pursued a degree in Library and Information Services. It had been her passion all along, but she was also inspired by the prospect of joining the community and starting her own business. In due course, she graduated, and with Anne’s help, she secured a contract with a limited partner who was running a library service in that communit

Over time, she has formed her own business, where she provides library services to participants. She has business agreements with other limited partners so that she can offer holistic services. Her specialization, however, is in creating and running a makerspace.

The makerspace that Grace runs is equipped with advanced technological tools, as well as others that are no-tech. The point of the makerspace is to enhance collaboration and a community spirit, especially among the youth. Grace has equipped the makerspace with various tools such as 3D printers, lasers, and CNC machines, among others. She has leased these items from the Business Operations Agency, and the space from the Commercial Bank Agency, which runs the stadium complex where the library is located.

The Data and Publishing Agency facilitates Grace by providing a platform where she and other businesses in the library can coordinate to have a streamlined establishment. The agency. Through operational presidencies and the automated system, the agency also enables Grace and her clients to get in touch.

Grace uses the agency’s automated system to gather data on what tools are in demand from the likely clients of her business. She uses this data to write and update her business plan, and thereafter, to lease the necessary equipment. Thereafter, she gathers data from the automated system that helps her design effective marketing plans.

After years in operations, Grace has a wealth of information that she feels she can share with other people about how important it is to have makerspaces in a community. She advocates for the setting up of makerspaces in every hub for better access. She also feels that library services need stronger collaboration with the community’s education system, and proposes how this could be achieved.

She writes a book explaining these ideas. Her manuscript, which has been prepared with help from data retrieved from the Data and Publishing Agency, is proofread and improved by an editor whom she hires, with the help of the agency which maintains a list of such professionals. She is then guided by the operational president as well as the system to select the ideal publisher for her book. The publisher has been vetted by the agency and is well-experienced for publishing books like Grace’s. Her book is published and put on sale by the publisher. Digitized copies are available in the community’s library, while the publisher works to have them in other libraries in other communities as well. The rights to the book are processed by the IP Agency.