Quarterly Organizational events

Every quarter, on the last week, the community holds a series of events that culminate in a quarterly conference.

District Events

There are no unit, branch, class, or village meetings on the 13^th week. This week, the district holds various activities on Monday -Thursday. These events, which are held in the evening from 6 – 8 PM, involve the whole district of around 4,000 people.

District events are similar in theme to the village events that have been happening in the previous 12 weeks. They however aim to use the numbers available to further bonds between participants and encourage greater participation.

While events during this week are not class-themed, different classes can nonetheless use the week as a culmination of their previous weeks’ activities. For example, teenagers and young adults in all branches who are chess enthusiasts may have been playing chess games against each other in the form of a league. In the 13^th week, they can hold the last stages of the competition, and have 16 finalists play each other, with the final taking place on Thursday night.

This may also be an opportunity for branches, whose captains recruit with a keen eye on diversity, to have a cultural event where the different cultures can showcase their cuisine, dressing, music, and dance, among other things that define them. These events are organized with the facilitation of the district board.

Community events and quarterly conference

On Friday night and Saturday during the 13th week, there are community events designed for all in the community. ¹³ Friday night is planned by Agency 1 and Saturday’s activities by Agency 6. The events are an opportunity for all participants from different districts to interact. Events can include concerts, sports tournaments, and related activities which are likely to attract a sizeable proportion of the community’s 100,000 participants.

The scope on Friday and Saturday is much larger. It can involve trying to showcase a product to a bigger market, having fun in front of a bigger audience, or sampling what other people in the community have to offer. During these two days, farmers can come together to have an agricultural fair where they showcase their best produce, while app developers take the opportunity to show novel designs that can help people manage their businesses and homes, have fun, or meet others more comfortably.

Event organizers work in concert with the facilitation of the two agencies responsible. This ensures a smooth and well-run event and maximizes the participants’ experiences.

On Sunday, there are four parallel conferences, each for the presidents representing a particular demographic. All 1,920 community public servants attend these conferences. Participants, including captains, can listen in online.

During the conferences, agency presidents make 12-14–minute presentations. After every three presentations, done by the three presidents serving the agencies in a bureau, there is a 15–minute break. The program also allows for a 2–hour lunch and a 2–hour dinner. The conference runs for 12 hours, including the breaks, lunch, and dinner.

To allow for a more dynamic presentation format, and to remove any implication of hierarchy between the two departments – Human and Financial Capital (agencies 1 – 12) and Process and Property (agencies 13 – 24), agencies from each department use an alternating arrangement so that when 3 agencies from the first department make a presentation in one hour, 3 agencies from the second department take the next hour.

Seating a community’s organizational structure requires two multipurpose buildings, each with two identical assembly halls that seat 480 people. In all four halls, each chair represents the same specific position, and each hall contains one of the four adult demographics: single female, single male, married male, and married female.

From his or her assigned chair, each public servant can stand, speak in a normal tone without a microphone, and be heard by all other public servants present in the assembly hall. This is made possible by the elliptical arch in each assembly hall’s ceiling, which helps reflect sound to all in the room.

In most organizational conferences, the 24 agency presidents will probably do all of the talking, so they are seated in podiums at both ends of the assembly hall. One set of 12 podiums represents the Human and Financial Capital Department and the other set represents the Process and Property Department. These podiums are tiered not to signify hierarchy but simply so each agency president can better be seen and heard.

Each of the four assembly halls contains 480 specifically assigned seats for a community’s public servants (one hall is shown above; each hall is for one demographic group). Each seat depends on the location of the public servant’s village and district, as well as their responsibility.

An assembly hall is specifically designed for those sitting in the body area to face either set of podiums; to enable this, transforming technology allows seats on the floor to easily switch direction.

The seating design affirms that equal attention must be paid to the duties and responsibilities of both main departments and that one department does not preside over the other.